Understand the organisation and administration ofmeetings
Assessment Criteria:
- Describe the features of different types of meetings
- Outline the different ways of providing administrative support for meetings
- Explain the steps involved in organising meetings
Features of Meetings
Formal:
Formal meetings will have:
- A notice of the meeting sent out
- An agenda to follow
- Formal arrangements for travel and accommodation
- Minutes taken
Informal:
Informal meetings are usually at short notice, have no agenda or fixed process. These are usually briefings and training sessions.
Administrative Support
Administrative support for meetings could involve:
- Arranging a location for the meeting to take place
- Providing documentation that is needed in the meeting
- Taking minutes
- Circulating the minutes to those involved
Organisation
The steps involved in organising a meeting are:
- Sending out invitations
- Arranging a venue
- Arranging refreshments
- Collecting items for and preparing an agenda
- Circulate agenda
- Prepare resources
- Prepare meeting room
